Administration

Administrative Publications

• CAPR 5-4, Publications and Forms Management (18 Oct 12)
• CAPR 10-1, Preparing Official Correspondence (01 Nov 12)
• CAPR 10-2, Files Maintenance and Records Disposition (16 Feb 11)
• CAPR 10-3, Administrative Authorizations (26 Jan 09)

Publication Definitions

What is a publication?  According to CAPR 5-4, Publications and Forms Management , publications are regulations, manuals, pamphlets, operating instructions, any other documented guidance and supplements thereto.  Knowing which type of publication to use or draft is important to the adherence or development of policies or informational text. 

• Manuals - announce procedures and guidance for performing standard tasks and usually contain examples.  May only be issued by National Headquarters.

• Regulations - announce policies, direct actions and prescribe standards. May only be issued by National Headquarters.

• Operating Instructions -  announce local policies or procedures, and direct actions of a local nature within one unit (charter number) or office.  May be issued by any level of command unless specifically limited or prohibited by the regulation or manual governing the publication’s subject matter. 

• Supplements - are auxiliary publications that augment higher headquarters directives and apply to all members of the issuing headquarters and all subordinate units. May be issued by any level of command unless specifically limited or prohibited by the regulation or manual governing the publication’s subject matter. 

• Pamphlets - are nondirective, informative, "how-to” type publications that may include suggested methods and techniques for implementing CAP policies. May be issued by any level of command unless specifically limited or prohibited by the regulation or manual governing the publication’s subject matter. 

• Interim Change Letter - Situations requiring immediate action due to a state of emergency, an unforeseen circumstance involving the preservation of life or property, or other contingencies that may require prompt action may result in an interim change letter being issued outlining immediate policies. ICLs may be issued by any level of command unless specifically limited or prohibited by the regulation or manual governing that subject matter. Issuance of policies by ICL is a temporary measure.